Executive Assistant (Secretary IV)
Postuler maintenant Postuler ultérieurement Job ID 10127489 Emplacement Burbank, Californie, États-Unis Entreprise The Walt Disney Company (Corporate) Date de publication 04/08/2025Résumé du poste:
About the Role & Team
At Disney, we are storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world.
What You Will Do
Disney Entertainment’s Technology Legal Group is seeking Executive Assistant (Secretary IV). This role will report and provide support to the Assistant Chief Counsel, Technology Legal as well as other legal professionals within the group.
The responsibilities of the role include managing workflow, setting up new matter files, tracking projects status, calendaring and scheduling, handling complex communications, and assisting with on-site needs.
This role will be a vital part of the support team that keeps the Technology Legal Group moving by responding quickly, anticipating executives' and teams’ needs, and staying one step ahead. Above all else, the successful candidate should be a friendly face who is always willing to help!
This role is a full-time nonexempt position, is based on-site in Burbank, California, and please note relocation will not be available.
The successful candidate must be a highly organized, detail-oriented, proactive, adaptable person with excellent written and verbal communication skills. The successful candidate must have the ability to communicate effectively and multitask in a fast-paced environment while maintaining a sense of humor, a willingness to pitch in and help when needed and interacting well with all levels of personnel.
JOB RESPONSIBILITIES:
- Manage and prioritize the workflow of legal agreements using e-signature tools, ensuring timely tracking and execution
- Utilize client-specific tools used for routing agreements for signatures, and confirm authorized signatories in company database
- Upload and organize legal documents in department databases, enhancing retrieval efficiency for team members, and update attorney matter logs
- Manage calendars including scheduling meetings and appointments, and collaborate with administrative teams to effectively schedule meetings and streamline communication
- Conduct thorough contract searches across multiple repositories, increasing access to critical documentation
- Prepare and submit travel and expense reports
- Draft correspondence, manage incoming/outgoing mail and prioritize incoming communications
- Coordinate logistics for meetings, including room bookings and audiovisual set-up
- Maintain files, coordinate pickup and delivery of materials as requested including scheduling courier and overnight services
- Consistently maintain standards of strict confidentiality with respects to all matters and documents
- Support and collaborate on research projects and department projects as requested
- Anticipate and avoid potential timing issues to ensure matters run seamlessly/on time
- Flexible in terms of hours worked – i.e., some days might be longer, others shorter
- Perform special projects and other related duties as assigned or requested
Required Qualifications & Skills
- 3+ years of relevant experience
- Interact well with all levels of personnel
- Work effectively in a team-oriented environment
- Must have the ability to be flexible in work situations
- Must have superior organizational skills with the ability to multi-task, prioritize workload efficiently and effectively
- Strong computing skills, including proficiency in Microsoft Word, Excel, Outlook, and DocuSign
- Experience with NetDocuments preferable
- Must be detail-oriented, with accurate input and proofreading skills
- Must be able to work efficiently in a fast-paced, demanding environment while effectively managing deadlines
- Familiarity with technology-related matters preferred
- Self-starter with ability to multi-task, excellent work ethic and commitment to professionalism
Education
- Required: High school degree or equivalent
- Preferred: Bachelor’s degree
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The hiring range for this position in Los Angeles area is $64,300 to $86,200 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Sur The Walt Disney Company (Corporate):
Chez Disney Corporate, vous verrez comment les secteurs d’activités qui animent les marques puissantes de la société se rassemblent pour former la société de divertissement la plus novatrice, développée et admirée au monde. En tant que membre d’une équipe d’entreprise, vous travaillerez avec les leaders de classe mondiale qui mettent au point les stratégies qui permettent à The Walt Disney Company de rester à la pointe du divertissement. Collaborez avec d’autres penseurs novateurs pour permettre aux meilleurs conteurs de créer des souvenirs pour des millions de familles du monde entier.
Sur The Walt Disney Company:
The Walt Disney Company, ainsi que ses filiales et sociétés affiliées, forme l’une des principales entreprises internationales diversifiées de divertissement familial et de médias. Elle comprend trois secteurs d'activités essentiels : Disney Entertainment, ESPN et Disney Experiences. Depuis ses modestes débuts en tant que studio de dessins animés dans les années 1920 jusqu’à son statut de référence actuel dans le secteur du divertissement, Disney poursuit fièrement sa tradition de création d’histoires et d’expériences exceptionnelles pour tous les membres de la famille. Les histoires, les personnages et les expériences de Disney touchent les consommateurs et les visiteurs du monde entier. À travers nos activités présentes dans plus de 40 pays, nos employés et cast members collaborent pour créer des expériences de divertissement appréciées à la fois au niveau universel et local.
Le poste est rattaché à TWDC Enterprises 18 Corp. , qui fait partie d’une entreprise que nous appelons The Walt Disney Company (Corporate).
TWDC Enterprises 18 Corp. est un employeur qui souscrit au principe d’égalité des chances à l’emploi. Les candidat(e)s seront pris(es) en considération pour un emploi sans distinction de race, de religion, de couleur, de sexe, d’orientation sexuelle, de genre, d’identité de genre, d’expression de genre, d’origine nationale, d’ascendance, d’âge, d’état matrimonial, de statut militaire ou d’ancien combattant, d’état de santé, d’informations génétiques ou de handicap, ou de tout autre motif interdit par la loi fédérale, étatique ou locale. Disney défend un environnement commercial où les idées et décisions de tous et toutes nous aident à grandir, innover, créer les meilleures histoires et être pertinents dans un monde en évolution constante.