Executive Assistant
Postuler maintenant Postuler ultérieurement Job ID 10139348 Emplacement Stockholm, Suède / Copenhague, Danemark / Oslo, Norvège / Helsinki, Finlande / Finlande Entreprise The Walt Disney Company (EMEA) Date de publication 15/01/2026Résumé du poste:
About the Role & Team
We’re looking for a proactive and highly organized Executive Assistant to support the Country Manager Nordics & Baltics. In this role, you’ll be the backbone of our day-to-day operations, working closely with senior leaders and collaborating with the Nordics & Baltics Executive Leadership Team. You will also play a key part, collaborating with the PR & Corporate Communications Director, on internal communications and CSR initiatives and securing the coordination of these projects.
This role can be based in any of our Nordic offices – Copenhagen, Helsinki, Oslo or Stockholm, with 4 days working onsite and 1 day working from home.
What You Will Do
- Provide holistic, integrated administrative and operational support, proactively solving problems with minimal supervision
- Manage a dynamic calendar of appointments, ensuring meetings are well-prepared with all materials and information in advance
- Coordinate travel logistics from start to finish, supporting changes as needed
- Prepare and attend weekly executive leadership meetings and annual cycle activities - owning agendas, consolidating input, preparing content, and tracking action items
- Coordinate bi-weekly Town Halls and plan business rhythm activities, including annual events
- Plan and coordinate team workshops and events to enhance employee engagement
- Manage internal administrative procedures, such as expenses, purchase orders, and invoice approvals using corporate systems (SAP, Coupa)
- Prepare materials for meetings, leveraging your network across the organization
- Collaborate on internal communication and CSR projects, including children’s hospital visits and the Christmas Campaign, maintaining relationships with external partners
- Initiate and execute internal communications, celebrating milestones and recognizing performance
- Proactively manage internal and external relationships, tracking key dates and stakeholder needs
- Maintain and protect confidential business-critical information.
Required Qualifications & Skills
- Solid experience as a personal/executive assistant supporting executive-level leaders in large multinational organizations.
- Experience in a listed company or one with high compliance standards.
- Fluency in English and at least one of the Nordic languages, both verbal and written; excellent writing, editing, and organizational skills.
- IT savvy and highly proficient with new tools and systems, especially using Microsoft Office, SAP, SharePoint, and Concur
- Strong interpersonal, collaboration, and communication skills.
- Highly organized, proactive, detail-oriented, and able to manage multiple priorities.
- Complete reliability and professionalism in handling confidential information
- Experience supporting CSR or internal communications projects.
- Demonstrated ability to build strong networks and foster a positive workplace culture.
The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Sur The Walt Disney Company (EMEA):
Disney EMEA vise à stimuler la croissance, l’innovation et l’affinité avec la marque dans un ensemble extrêmement diversifié de pays avec une équipe de plus de 6 000 employés opérant sur 59 marchés avec des bureaux dans 29 pays.
Sur The Walt Disney Company:
The Walt Disney Company, ainsi que ses filiales et sociétés affiliées, forme l’une des principales entreprises internationales diversifiées de divertissement familial et de médias. Elle comprend trois secteurs d'activités essentiels : Disney Entertainment, ESPN et Disney Experiences. Depuis ses modestes débuts en tant que studio de dessins animés dans les années 1920 jusqu’à son statut de référence actuel dans le secteur du divertissement, Disney poursuit fièrement sa tradition de création d’histoires et d’expériences exceptionnelles pour tous les membres de la famille. Les histoires, les personnages et les expériences de Disney touchent les consommateurs et les visiteurs du monde entier. À travers nos activités présentes dans plus de 40 pays, nos employés et cast members collaborent pour créer des expériences de divertissement appréciées à la fois au niveau universel et local.
Le poste est rattaché à The Walt Disney Company Nordic AB , qui fait partie d’une entreprise que nous appelons The Walt Disney Company (EMEA).