Executive Assistant, Disney Theatrical Group

It’s the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show.  It’s hard to define and even harder to create, but that’s what we do at The Walt Disney Studios.  Ours is a culture of innovation, inclusion, collaboration and creativity.  Stories shape how we see ourselves and everyone around us. As storytellers, we have the power to not only uplift and inspire, but also to champion the spectrum of voices in our world.  If you want to help tell compelling, diverse and enduring stories through movies, music or live theater, then we want to hear from you.

Disney Theatrical Group is seeking a highly organized individual to work as an Executive Assistant for our Finance Department.  This position will assist the Vice President, Finance, Technology & Operations as well as supporting the Finance team with data entry and management.  Individuals applying to this role must be able demonstrate their ability to handle multiple tasks and prioritize assignments on an ongoing basis, while demonstrating strong communication and interpersonal skills communicating cross-departmentally and with external partners. The ideal candidate should have a positive attitude with the ability to be proactive, resourceful and flexible. Passion and/or interest in the business of theater is a big plus.  

Responsibilities to include, but not limited to:

Core Responsibilities

• Provide administrative and project support as required
• Maintain calendars and answer phones
• Arrange meetings/conferences/events
• Interface with executives throughout the Disney organization
• Make all travel arrangements and prepare T&E reports
• Handle internal and external correspondence for the department
• Liaise with internal and external contacts
• General duties: filing, copying, ordering supplies, and ad hoc projects as needed
• Support Finance & Accounting teams with data entry & ad hoc financial analysis projects
• Assist accounts payable - review and process invoices and purchase

Developmental Opportunities

• Conduct project-based economic research for Finance team
• Assist with project management of new initiatives in technology, finance and theater operations
• Owning and maintaining business intelligence databases
• Helping to facilitate the training and implementation of finance, travel, technology and operation initiatives

Basic Qualifications:

• 1+ experience providing administrative support to manager or executive-level positions
• Ability to set priorities and manage deadlines
• Excellent interpersonal, organizational, written and communication skills
• Must have working knowledge of Excel, PowerPoint, Word, Access and Outlook
• Commitment to actively being part of and supporting a diverse and inclusive workplace
• Attends and participates in equity, diversity & inclusion, anti-harassment, and any other anti-bias training and workshops as required  
• Models and supports the mission and values of The Walt Disney Company and Disney Theatrical Group by demonstrating inclusive behavior and maintaining a safe and professional working environment

Preferred Qualifications:

• Passion and/or interest in finance and the business of theater is a big plus
• Work experience in entertainment/theater industry preferred
• Knowledge of SAP a plus

Disney Theatrical Group, a division of The Walt Disney Studios, was formed in 1994 and operates under the direction of Andrew Flatt, Anne Quart, and Thomas Schumacher. Worldwide, its ten Broadway titles, including the current Broadway productions of The Lion King and Aladdin, have been seen by more than 200 million theatregoers and have been nominated for 62 Tony® Awards, winning Broadway’s highest honor 20 times. Disney Theatrical Group also delivers live shows globally through its license to Feld Entertainment, producer of Disney on Ice. In addition, DTG licenses musical titles for local, school and community theatre productions through Music Theatre International, resulting in over 500,000 performances around the world reaching audiences of more than 150 million. 

DTG is committed to providing the highest quality opportunities for the widest, most diverse group of talented professionals throughout their career trajectory. We encourage applications from individuals whose backgrounds are currently underrepresented in the field of theater, inclusive of race, ethnicity, class, gender identity or expression, disability, and sexual orientation.