Personal Assistant

We are looking for a Personal Assistant to join our Direct-to-Consumer and Disney+ team on a 12-month fixed-term contract!

Join us in shaping the magic behind the scenes!

As a Personal Assistant, the successful postholder will play a key role in providing administrative support to the VP Programme and VP Marketing within the Direct to Consumer/Disney+ team, liaising with multiple contacts in EMEA and the US.

They will maintain a high professional standard of communication between their office and all internal and external contacts and manage highly confidential information. This role is an integral part of the Commercial and Analytics & Insights leadership teams.  

Please note: This role will be based in our London Hammersmith office, 4 days a week, with Fridays working from home.

Values

You’ll join a team grounded in our Disney values — acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.

What You Will Do

• Provide first class administrative support to VP Programme and VP Marketing  for DTC EMEA, including: 
• Full diary management for both VP’s, managing busy and complex diaries and coordinating meetings, lunches and dinners 
• Preparing meeting agendas and joining team meetings to assist with running order, action points and follow-ups as required 
• Inbox management for both VP’s, assisting with triaging emails and flagging urgent priority responses 
• Manage all travel requirements for both VP’s including travel itineraries and bookings, both European and International. Ensure all travel is executed timely and with local knowledge and input 
• Process expenses for both VP’s in a timely manner via Concur system, ensuring all required information is present and dealing with any issues with credit cards 
• Management of multiple approval processes for both VP’s, such as holiday requests, expenses, IT requests etc. 
• Assist with recruitment process by working with internal recruitment team to schedule interviews and prioritise preparation time 
• Assist with collating weekly executive reports and preparing newsletters/internal communications for VP’s 
• Management of distribution lists for the Commercial and Analytics & Insights teams 
• Be an integral member of the Programming and Marketing and management teams 
• Confidant to both VP’s, being trusted eyes and ears to help gauge team morale and spot problems early on 
• Support on team meetings, events and away days as appropriate 
• Lead on quarterly socials for both teams 
• Provide support on team culture for both teams 
• Provide adhoc support as required 
• Raise Purchase Orders 

Required Qualifications & Skills

• An experienced Personal Assistant that is comfortable within a fast paced, large multi-national organisation 
• Organised and detail oriented, with an excellent level of accuracy 
• Able to work in a deadline driven environment and meet tight deadlines 
• Dynamic and enthusiastic 
• Able to work autonomously, with minimal supervision, be pro-active and take initiative  
• Highly discreet and aware of sensitive & confidential information and situations 
• Excellent communication skills across all levels of the organisation – ability to be concise and inform 
• Team player, ability to form excellent working relationships with colleagues (internally & externally) 
• Excellent and advanced computer skills essential in following - Word, PowerPoint, Excel, Outlook  
• An ability to confidently build relationships and engage with senior stakeholders 
• Excellent communication skills both verbal and written – including document formatting and proof reading 

The Perks

• 25 days annual leave
• Private medical insurance & dental care
• Complimentary admission to eligible Disney Theme Parks, giving you the opportunity to experience the magic we create and make memories of your own. Admission is subject to availability, capacity restrictions, applicable rules, block-out dates, and eligibility requirements.
• Access to a wide range of Disney discounts on Disney merchandise, Disney Food & Beverage, Disney Resort Hotels, Disney Cruise Line, Adventures by Disney, National Geographic Expeditions, and more. Offerings are subject to availability and may be seasonal, and subject to applicable rules, restrictions, and eligibility requirements.
• Excellent parental and guardian leave
• Employee Resource Groups – WOMEN @ Disney, Disney Mosaic, Disney PRIDE, our disability & neurodiversity focused group - ENABLED, and our Mental Health & Wellbeing Group, TRUST.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.