Administration Assistant
Postuler maintenant Postuler ultérieurement Job ID 10122442 Emplacement Londres, Royaume-Uni Entreprise Searchlight Pictures Date de publication 02/06/2025Résumé du poste:
Job Summary
The Administration Assistant will be responsible for diary management, expenses and other administration duties for the Executives of the Development and Production department. In addition, the role will handle a range of administrative tasks and contribute to the smooth running of the office for the team.
The Opportunity & Responsibilities:
Support two executives, including manage calendars, schedule meetings, and coordinate travel arrangements.
Book and coordinate all travel logistics for the Executive team and talent (as required).
Prepare and submit expense reports in a timely and accurate manner.
Attend relevant meetings, distribute meeting agenda, take notes and provide a meeting summary to attendees.
Greet guests arriving at the office, ensuring a positive experience for all who interact with the office.
Prepare reports, presentations, and other documents as needed, ensuring accuracy and attention to detail.
Ensure the office is well-maintained, organised, and adequately stocked with necessary supplies.
Help ensure the smooth running of the office liaising with relevant departments to help support. For example, Facilities or IT.
Answer and direct phone calls, respond to enquiries via email, and manage incoming and outgoing correspondence.
Manage the correct handling of unsolicited material/submission and enquiries.
Maintain accurate and up-to-date records, including filing documents, organising electronic files, and managing department databases.
Assist in planning and organizing department events, meetings, and activities.
Develop and maintain a familiarity with all projects to support the department.
Provide administrative support to the department and assist with projects as required.
The Experience We Require From You:
Able to work both collaboratively and independently.
Proactive problem-solver with key eye for details.
Ability to successfully coordinate multiple projects simultaneously.
Excellent communication skills, both written and verbal.
Ability to prioritise, meet deadlines, make decisions and change course of action quickly.
Detail oriented with the ability to work well and maintain professionalism under pressure.
Ability to appropriately work with confidential information.
Positive attitude and the ability to be proactive, resourceful and flexible.
Previous experience in an administrative role is preferrable.
Experienced in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent written and verbal communication skills.
Strong organisational and time management abilities.
A general interest in film is desirable
The Perks
25 days annual leave
Private medical insurance & dental care
Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free
Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing
Excellent parental and guardian leave
Employee Resource Groups – WOMEN @ Disney, Disney DIVERSITY, Disney PRIDE, ENABLED, and our Mental Health & Wellbeing Group, TRUST.
The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.
We will ensure that individuals with disabilities are provided the necessary accommodations to participate in the job application or interview process, to perform essential job functions, and to receive all benefits of employment. Please contact us to request accommodation.
Sur Searchlight Pictures:
Searchlight Pictures est une société de films spécialisés qui finance et acquiert des images animées. Elle possède ses propres opérations marketing et de distribution, et les films sont distribués à l’international par Twentieth Century Studios. Searchlight Pictures est une unité de 21st Century Fox.
Sur The Walt Disney Company:
The Walt Disney Company, ainsi que ses filiales et sociétés affiliées, forme l’une des principales entreprises internationales diversifiées de divertissement familial et de médias. Elle comprend trois secteurs d'activités essentiels : Disney Entertainment, ESPN et Disney Experiences. Depuis ses modestes débuts en tant que studio de dessins animés dans les années 1920 jusqu’à son statut de référence actuel dans le secteur du divertissement, Disney poursuit fièrement sa tradition de création d’histoires et d’expériences exceptionnelles pour tous les membres de la famille. Les histoires, les personnages et les expériences de Disney touchent les consommateurs et les visiteurs du monde entier. À travers nos activités présentes dans plus de 40 pays, nos employés et cast members collaborent pour créer des expériences de divertissement appréciées à la fois au niveau universel et local.
Le poste est rattaché à The Walt Disney Company Limited , qui fait partie d’une entreprise que nous appelons Searchlight Pictures.
The Walt Disney Company Limited est un employeur qui souscrit au principe d’égalité des chances à l’emploi. Les candidats seront pris en considération pour l’emploi sans tenir compte de l’âge, de la race, de la couleur de peau, de la religion ou des convictions, du sexe, de la nationalité, de l’origine ethnique ou nationale, de l’orientation sexuelle, du changement de sexe, du statut marital ou civil, du handicap, de la grossesse ou de la maternité. Disney favorise une culture commerciale où les idées et décisions de tous et toutes nous aident à grandir, innover, créer les meilleures histoires et être pertinents dans un monde en évolution rapide.