Executive Assistant (Disney Advertising Sales)
Postuler maintenant Postuler ultérieurement Job ID 10122113 Emplacement Chicago, Illinois, États-Unis Entreprise Disney Advertising Date de publication 27/05/2025Résumé du poste:
Job Summary:
We are seeking a highly organized, proactive, and resourceful Executive Assistant & Office Coordinator to provide comprehensive support the VP, Pricing and Planning and the VP, Category Strategy, while also overseeing the day-to-day operations of the office. This role is critical to ensuring seamless executive support while creating a welcoming and efficient office environment. You will play a key part in managing travel, calendars, events, vendor relationships, and facilities coordination—all while maintaining confidentiality and professionalism.
You will also serve as a strategic liaison between the regional office and Disney’s headquarters, ensuring that communication and operations are aligned, responsive, and effective.
Responsibilities:
Provide administrative support to 2 VPs, including, but not limited to, the following:
Prepare daily and weekly reports, summaries, and owned administrative tasks.
Read trade publications and internal comms to stay aligned with office and industry priorities.
Create and manage complex, multi-city travel itineraries considering time zones, logistics, and executive preferences.
Proactively review and manage calendars to optimize scheduling and resolve conflicts.
Coordinate and book meetings, video calls, conference rooms, and catered events.
React quickly and calmly to urgent schedule shifts and real-time changes.
Submit and reconcile expense reports; renew memberships and subscriptions.
Process ticketing requests and promo merchandise as needed.
Act as “casual buyer” for departmental purchases and manage office supply inventory.
Submit and track purchase orders and vendor contracts.
Coordinate onboarding for new hires—serving as the go-to contact for logistics and support.
Plan team events including offsites, service recognition moments, and informal gatherings.
Maintain a warm, welcoming atmosphere for office visitors and team members.
Ensure kitchen and supply areas are fully stocked and functional.
Oversee general office/facilities upkeep, shipments, announcements, and troubleshooting needs.
Liaise with TWDC headquarters and serve as the strategic conduit between offices.
Basic Qualifications:
3+ years of administrative experience supporting Director-level or higher.
Prior experience in office coordination or facilities support.
Excellent written and verbal communication skills.
High level of discretion and reliability handling confidential information.
Strong attention to detail and organization with the ability to manage multiple priorities.
Calm and solution-oriented mindset under pressure.
Skilled in Microsoft Office Suite and basic office systems.
Positive, collaborative, and service-oriented demeanor.
Preferred Qualifications:
Experience in a highly matrixed or cross-functional corporate environment.
Education:
Bachelor’s degree or equivalent experience.
The hiring range for this position in Chicago, IL is $61,300.00 to $82,100.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Sur Disney Advertising:
Disney Advertising est responsable des ventes publicitaires et du marketing intégré pour les offres de divertissement et de sport de The Walt Disney Company par le biais d’activités de streaming linéaires, numériques, sociales, audio et prises en charge par la publicité. Cela inclut ABC, ABC News, Disney+, Disney Channels Worldwide, Disney Digital, ESPN Networks, ESPN+, Freeform, FX, National Geographic, Hulu et ses huit stations locales détenues par ABC.
Sur The Walt Disney Company:
The Walt Disney Company, ainsi que ses filiales et sociétés affiliées, forme l’une des principales entreprises internationales diversifiées de divertissement familial et de médias. Elle comprend trois secteurs d'activités essentiels : Disney Entertainment, ESPN et Disney Experiences. Depuis ses modestes débuts en tant que studio de dessins animés dans les années 1920 jusqu’à son statut de référence actuel dans le secteur du divertissement, Disney poursuit fièrement sa tradition de création d’histoires et d’expériences exceptionnelles pour tous les membres de la famille. Les histoires, les personnages et les expériences de Disney touchent les consommateurs et les visiteurs du monde entier. À travers nos activités présentes dans plus de 40 pays, nos employés et cast members collaborent pour créer des expériences de divertissement appréciées à la fois au niveau universel et local.
Le poste est rattaché à Disney Advertising Sales, LLC , qui fait partie d’une entreprise que nous appelons Disney Advertising.
Disney Advertising Sales, LLC est un employeur qui souscrit au principe d’égalité des chances à l’emploi. Les candidat(e)s seront pris(es) en considération pour un emploi sans distinction de race, de religion, de couleur, de sexe, d’orientation sexuelle, de genre, d’identité de genre, d’expression de genre, d’origine nationale, d’ascendance, d’âge, d’état matrimonial, de statut militaire ou d’ancien combattant, d’état de santé, d’informations génétiques ou de handicap, ou de tout autre motif interdit par la loi fédérale, étatique ou locale. Disney défend un environnement commercial où les idées et décisions de tous et toutes nous aident à grandir, innover, créer les meilleures histoires et être pertinents dans un monde en évolution constante.