Office Manager & Executive Assistant
Postuler maintenant Postuler ultérieurement Job ID 10153877 Emplacement Bruxelles, Belgique Entreprise The Walt Disney Company (Corporate) Date de publication 30/06/2026Résumé du poste:
About the Role & Team
The Disney Brussels office monitors and engages on EU policy and regulatory developments affecting The Walt Disney Company's businesses, including intellectual property, media, technology, environmental and digital policy issues.
As Office Manager for the EU Global Public Policy office in Brussels, you will be responsible for ensuring the smooth and efficient day-to-day operation of the office and providing high-level administrative and executive support to the Brussels-based Public Policy team (3). As the first point of contact for institutional visitors, stakeholders, visiting Disney colleagues and executive guests, the candidate will play a key role in creating a professional, welcoming and positive experience that reflects The Walt Disney Company's values and reputation.
In addition, the person in this position will work under the supervision of and support the Vice President GPP in his daily work, particularly with calendar management, travel arrangements, meeting coordination, expense administration and logistical support. The candidate will also liaise directly with other EA’s in the company (London and Los Angeles primarily) to ensure a seamless administrative coordination and information flow.
This role will be based in our Brussels office, 4 days a week, with either a Monday or Friday working from home.
Values
You’ll join a team grounded in our Disney values — acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.
What You Will Do
You will manage the day-to-day administration and operations of the Brussels office, ensuring a professional, efficient and welcoming working environment, and providing day-to-day support to Disney colleagues visiting or working from the Brussels office to facilitate their operational and administrative needs. Specific duties will include:
Manage office facilities and service providers, including office stock (e.g. coffee, water, paper and other supplies), procurement, maintenance, repairs, cleaning, catering, building management, security and other vendors.
Coordinate with IT department on all office equipment and connectivity
Welcome visitors, providing general support to guests and always ensuring a professional representation of The Walt Disney Company.
Screen phone calls, enquiries and requests, handle them as appropriate, and manage incoming correspondence, including emails and post.
Provide executive support to the Vice President, Global Public Policy EMEA, including calendar management, meeting scheduling, travel arrangements, expense processing and coordination with colleagues across The Walt Disney Company's international offices.
Support the office's administrative and financial processes, including the management of invoices, payments, purchase orders and budget tracking in coordination with relevant corporate functions.
Liaise with internal teams across offices, external stakeholders, suppliers and business partners to facilitate effective communication and ensure the smooth running of office activities.
Organize and coordinate the logistics of internal and external meetings.
Support preparation and implementation of senior leadership visits and internal/external events (e.g. screenings, receptions, roundtables) and other events hosted by the Brussels office.
Maintain office records, databases and filing systems, and handle sensitive and confidential information with the highest degree of discretion and integrity.
Provide general administrative support to the Brussels-based Public Policy team such as travel arrangements and expense processing, as appropriate.
Required Qualifications & Skills
Professional experience in a similar position in an international or EU environment, incl. European Institutions, law firms or trade associations.
Fluency in English (written & oral) , French and Dutch mandatory, knowledge of at least one other major European language (German, Italian, Spanish, Polish) will be a plus.
Have excellent written and oral communication
Very service-oriented attitude to work.
High level of energy and enthusiasm
Ability to work in a fast-paced environment within a multinational team.
Demonstrate strong time management skills and ability to multi-task and prioritize work
Proficient computer skills, especially handling of MS-Office
Applicants must be legally entitled to work in the EU
Event management experience is preferred.
The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Sur The Walt Disney Company (Corporate):
Chez Disney Corporate, vous verrez comment les secteurs d’activités qui animent les marques puissantes de la société se rassemblent pour former la société de divertissement la plus novatrice, développée et admirée au monde. En tant que membre d’une équipe d’entreprise, vous travaillerez avec les leaders de classe mondiale qui mettent au point les stratégies qui permettent à The Walt Disney Company de rester à la pointe du divertissement. Collaborez avec d’autres penseurs novateurs pour permettre aux meilleurs conteurs de créer des souvenirs pour des millions de familles du monde entier.
Sur The Walt Disney Company:
The Walt Disney Company, ainsi que ses filiales et sociétés affiliées, forme l’une des principales entreprises internationales diversifiées de divertissement familial et de médias. Elle comprend trois secteurs d'activités essentiels : Disney Entertainment, ESPN et Disney Experiences. Depuis ses modestes débuts en tant que studio de dessins animés dans les années 1920 jusqu’à son statut de référence actuel dans le secteur du divertissement, Disney poursuit fièrement sa tradition de création d’histoires et d’expériences exceptionnelles pour tous les membres de la famille. Les histoires, les personnages et les expériences de Disney touchent les consommateurs et les visiteurs du monde entier. À travers nos activités présentes dans plus de 40 pays, nos employés et cast members collaborent pour créer des expériences de divertissement appréciées à la fois au niveau universel et local.
Le poste est rattaché à WDS (Belgium) B.V.B.A. , qui fait partie d’une entreprise que nous appelons The Walt Disney Company (Corporate).